{"id":1995,"date":"2022-08-07T10:02:49","date_gmt":"2022-08-07T07:02:49","guid":{"rendered":"https:\/\/www.addictivetips.com\/?p=180963https:\/\/www.addictivetips.com\/microsoft-office\/how-to-check-the-readability-of-document-in-ms-word\/"},"modified":"2022-08-07T10:02:49","modified_gmt":"2022-08-07T07:02:49","slug":"how-to-check-the-readability-of-document-in-ms-word","status":"publish","type":"post","link":"https:\/\/tojikon.net\/en\/1995-how-to-check-the-readability-of-document-in-ms-word\/","title":{"rendered":"How To Check The Readability Of Document In MS Word"},"content":{"rendered":"<p>Writing a technical document isn\u2019t the most fun thing to do but it requires a person to be concise and use the simplest of terminologies. What\u2019s more is that you likely know the comprehension level of your target audience and you know they will understand the terms used as well as the context they have been used in. The same can\u2019t be said for non-technical writing . Any time you\u2019re writing fiction, or even if you\u2019re writing a report, it has to be easy to understand. The readability of a report isn\u2019t just about how dense the vocabulary used is but also how complex your sentences are. MS Word has a built-in readability tool that checks\u00a0the readability of document on two different indices. Here\u2019s how to use it.<\/p>\n<p>The Readability tool isn\u2019t enabled by default. To enable it, go to File&gt;Options. In the Proofing tab, scroll down to the \u2018When correcting spelling and grammar in Word\u2019 section and enable the \u2018Show readability statistics\u2019 option.<\/p>\n<p><span class=\"post-image\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-180965\" src=\"https:\/\/files2.tojikon.net\/files-cloud\/wp-content\/uploads\/2021\/05\/how-to-check-the-readability-of-document-in-ms-word.jpg\" alt=\"enable-readability-stats-ms-word\" width=\"658\" height=\"259\" srcset=\"https:\/\/files2.tojikon.net\/files-cloud\/wp-content\/uploads\/2021\/05\/how-to-check-the-readability-of-document-in-ms-word.jpg 658w, https:\/\/files2.tojikon.net\/files-cloud\/wp-content\/uploads\/2021\/05\/how-to-check-the-readability-of-document-in-ms-word-2.jpg 300w\" sizes=\"(max-width: 658px) 100vw, 658px\"\/><\/span><\/p>\n<p>Close the Options window and return to the document you want to check the readability of. Run a complete spelling and grammar check on the document. When the check is complete, Word will give you a readability report for the document.<\/p>\n<p><span class=\"post-image\"><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-180966\" src=\"https:\/\/files2.tojikon.net\/files-cloud\/wp-content\/uploads\/2021\/05\/how-to-check-the-readability-of-document-in-ms-word-1.jpg\" alt=\"readability-stats-ms-word\" width=\"658\" height=\"337\" srcset=\"https:\/\/files2.tojikon.net\/files-cloud\/wp-content\/uploads\/2021\/05\/how-to-check-the-readability-of-document-in-ms-word-1.jpg 658w, https:\/\/files2.tojikon.net\/files-cloud\/wp-content\/uploads\/2021\/05\/how-to-check-the-readability-of-document-in-ms-word-3.jpg 300w\" sizes=\"(max-width: 658px) 100vw, 658px\"\/><\/span><\/p>\n<p>The Readability section gives you two indices; the Flesch Reading Ease index and the Flesch-Kincaid Grade Level.\u00a0The higher the number for the\u00a0Flesch Reading Ease index, the easier your document is to read. The\u00a0Flesch-Kincaid Grade Level indicates what grade level the document is written for. A 4 (as shown in the screenshot above) indicates the document can be read easily by a fourth grader.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Writing a technical document isn\u2019t the most fun thing to do but it requires a person to be concise and use the simplest of terminologies. What\u2019s more is that you likely know the comprehension level of your target audience and you know they will understand the terms used as well as the context they have &hellip;<\/p>\n","protected":false},"author":1,"featured_media":1996,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[23],"tags":[36],"_links":{"self":[{"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/posts\/1995"}],"collection":[{"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/comments?post=1995"}],"version-history":[{"count":0,"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/posts\/1995\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/media\/1996"}],"wp:attachment":[{"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/media?parent=1995"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/categories?post=1995"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tojikon.net\/en\/wp-json\/wp\/v2\/tags?post=1995"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}